SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

The KC Holiday Boutique does not print or mail the Vendor Kit.  All information can be found in the Vendor Kit and the links below.

 

 

Helpful Tips & Links

Vendor Checklist- Click Here 

Important Vendor Do's & Don'ts - Click Here 

Booth FAQ Sheet - Click Here

Please note that this page is always being updated as new information becomes available. 

Additional Questions?
Contact Kelsey Jackson, Operations Manager

816.601.2701 | KelseyJ@mpeshows.com

----- NEW Political Merchandise Policy for 2024 -----
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.

MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

MPE maintains these policies to ensure a welcoming environment for all attendees and vendors.

 

GENERAL INFORMATION

SHOW MANAGEMENT 
The Holiday Boutique is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122
www.marketplaceevents.com | kcholidayboutique.com

SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office. The office is located on the upper level of the Overland Park Convention Center, in the southeast corner near the administrative offices.

SHOW HOURS
Thursday, November 21st, 2024 10:00am – 9:00pm 
Friday, November 22nd, 2024 10:00am – 9:00pm 
Saturday, November 23rd, 2024 9:00am – 7:00pm 
Sunday, November 24th, 2024 10:00am – 5:00pm

SECURITY 
Security is provided during the show. The guards will be on duty 24 hours each day during the show. Every reasonable precaution will be taken to protect Vendors’ property, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.   
Please take the following suggestions under advisement: 
➢ Do not leave your booth unattended during set-up, show, or move-out

➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.

FINAL PAYMENTS 
Full and final payment for exhibit space must be made by Tuesday, October 15th, 2024 . Show Management reserves the right to refuse entry to any Vendor whose account has not been settled and paid in full. 
If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact Kelsey Jackson at kelseyj@mpeshows.com or 816.601.2701. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events. 

 

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HOLIDAY DECOR

It is required for all vendors to incorporate holiday decor in your booth.

 

 

Click here to view examples of holiday decor

 

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Interested in getting your name out there? Donate Items for Girls Night out.

On November 22nd from 5:00 pm - 9:00 pm, Holiday Boutique turns a unique shopping experience into a party with a special Girls Night Out on Friday - complete with music, entertainment and fabulous door prizes!

You can reach shoppers and gain more exposure at the show by providing a gift certificate from your business. 

Click here for Girls Night Out submission form

Deadline is Friday, October 25th, 2024.

 

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Want additional exposure as an Artisan? 

Our Artisan designation only cost $60, and you get the following benefits.

  • 12”x12” floor decal on the aisle in front of your booth
  • Listed as an Artisan on our feature page of the website under “Artisan Vendors” with your logo and booth number.
  • Potential for onsite PR (no guaranteed) if requested by media. 

Contact your sales consultant for more information.

Deadline is Friday, October 25th, 2024 .

 

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2024 SHOW HOURS

   
ThursdayNovember 21st10:00 am* - 9:00 pm
FridayNovember 22nd10:00 am* - 9:00 pm
SaturdayNovember 23rd9:00 am* - 7:00 pm
SundayNovember 24th10:00 am* - 5:00 pm
 Vendor Access: 8:00 am on show days*Lower Level booths opens to public 1 hour earlier each morning at 9:00 am

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SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

CLICK HERE for more information.

 

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Move-In

Each vendor will be assigned a specific date and time to set up their booth. These assignments will be communicated via color-coded map posted below 30 days prior to move-in.  Driving into the building, if feasible, is only allowed during your assigned date and time. Hand carry or pushcart move-in is allowed any time during and/or after assigned time.

If a vendor will be using a vehicle as part of their booth space, vehicles Keys MUST be given to Show Management once parked in booth.

Click here to view the move-in map

Click here to view move-in rules & procedures

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Move-Out Schedule

Sunday, November 24th

5:01 pm - 7 pm  GREEN SECTION ONLY  These booths are last in, first out & must move out Sunday immediately following show close to clear a pathway to loading dock doors. GREEN ZONE VENDORS will receive a Dock Pass, allowing your vehicle to proceed to the front of the line.

7:01 pm - 10 pm  ALL OTHER SECTIONS are encouraged to begin breaking down their exhibit space while the red section is cleared. Exhibit space must be COMPLETELY disassembled before vehicle will be permitted to drive into the building.

Monday, November 25th

8:00 am - 11:00 am  All Booths must be completely removed by 11 am Monday, November 25th.

Click here to view move-out rules

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PARKING

VENDOR PARKING IS NOT PERMITTED IN THE NORTH LOT DURING SHOW HOURS. The north
parking lot is for shoppers only. Please remember, your shoppers must be able to park and get to 
you! Parking is free. The covered lot is designated for exhibitors on a first come first serve basis. You 
must have a parking pass placed on your vehicle’s dashboard to enter this covered lot. One pass 
per company will be provided during move-in. Once that lot is full, additional parking is available 
in the Black & Veatch lot.

A limited number of reserved parking spots are available for purchase. The 20’ parking stalls can 
accommodate cars, trailers, vans, & small trucks for restocking. Entrance clearance to the lot is 
limited to 9’6”. Stalls will be assigned & a reserved parking designation issued at check-in.
There will be a shuttle service to the two remote parking lots running on show days. The shuttle 
will begin 1 hour prior to the start of the show, and end 1 hour after the show closes daily. For 

any questions concerning parking, contact Show Management.

Vehicles may unload their product, equipment, etc. at the building, but quickly move to these designated areas after unloading. Throughout the scheduled event, if trucks need to restock, opportunities for unloading will be accommodated.

 

TRUCKS & TRAILERS

You must provide your vehicle information to us at check-in to receive your exhibitor badges. If you do NOT have a paid/reserved parking spot, you are required to park your trailer & oversized trucks in the last two aisles of the 110th St. parking lot on the far west side behind the Sheraton. This area will be marked clearly so you can find it. ALL TRUCKS AND 
TRAILERS MUST BE MOVED TO THE DESIGNATED PARKING AREA BEFORE THE SHOW OPENS AT 9
AM ON THURSDAY NOV. 21st. We apologize for this inconvenience, but we know you will agree 
we need the main parking area for shoppers. This will be monitored, and you will be asked to 
move immediately.

 

Click Here to view parking map 

Click Here to view shuttle maps

Click Here to view further parking information

 

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VENDOR BADGES

For security reasons, all personnel working a booth is required to have credentials in the form of a 
Vendor Badge. Vendor badges are NOT mailed out prior to the show. Badges can be picked up at Vendor Registration (located at the show office) during move-in and during show hours. Complimentary plastic badge holders are provided. Vendor
badges are required to identify you as an authorized Vendor. Vendors will not be allowed access to the show floor

during show days without a badge.

Each company will be provided an allotment of 5 badges per (100) square feet of contracted booth space, with a maximum of (20) vendor badge. Badges can be picked up at the show office during move-in or at Will Call located at the main entrance.

VENDOR BADGES MUST BE PRESENTED TO DOOR GUARDS STARTING AT 8:00 AM THURSDAY, NOVEMBER 21ST AND THROUGHOUT THE DURATION OF THE SHOW.

 

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Show Decorator | GILBERT EXPOSITION MANAGEMENT SERVICES

Vendors are responsible for flooring (required for all booths.) You may supply your own tables and chairs or rent from the show decorator. An advanced purchase discount is offered & will ensure availability of all needed items.

As an vendor, you will automatically receive an introduction email from GEMS with a Username and Temporary Password.

After you’ve logged on you will be able to order services.  Should you have any questions or need to have the introduction e-mail resent, please contact GEMS by phone at 214.388.5722 Ext 1 or e-mail orders@gemsevents.com.

PACKAGE & FREIGHT DELIVERY INFORMATION 

Shipping and storage of exhibit materials or products can be arranged with the Show Decorator. 
Contact Gilbert Exposition Management Services (GEMS) for instructions.
DO NOT SEND SHIPMENTS DIRECTLY TO THE FACILITY OR TO MARKETPLACE EVENTS. IT WILL BE REFUSED.

Vendors requiring forklifts should make arrangements with the Show Decorator priorto move-in. Contact GEMS for rates.

An exhibiting firm's employees may set up and take down their exhibit and carry their own exhibit 
materials to and from the loading docks. If extensive work isrequired on the exhibit that involves 
the hiring of outside labor, or if help is needed in moving heavy objects, arrangements for such 
work must be made through GEMS.

Order Online

Discount deadline is Tuesday, October 29th, 2024.

Click here to view floor covering FAQ sheet 

 

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BOOTH GUIDELINES

Show Management reserves the right to refuse entry or to have removed at the vendor’s expense, any display that is not in accordance with these rules and regulations. If any doubt exists, the vendor must provide details and have such exhibits approved by show management. Management may require vendors to make such alterations to their displays as it deems 

necessary to the proper conduct of the exhibition and, or failure to comply, may order the immediate removal of the entire exhibit without compensation and at the vendor’s expense. 

Exhibits must be designed and constructed so they do not obstruct the general view of the show or detractfrom other exhibits. Allsides and surfaces, front and back of exhibits which are exposed to view must be properly finished and decorated by exhibitor at their own expense and to the satisfaction of neighboring vendors and Show Management. No advertising is allowed on the reverse of an exhibit without prior approval by show management.

Certain areas within the facility have ceiling height restrictions. Absolutely no tents of any kind are allowed without show management prior consent. No exhibits will be permitted which interfere with the use of other exhibits orimpede access to the free use of the aisle.

No spraying of scented fluids is allowed during the show. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. Holiday décor is welcome and makes your booth 
more appealing to consumers! Vendors must make arrangementsto dispose of any shipping crates or other rubbish created 

through the building or dismantling of their individual display.

 

Flooring

ALL FLOORS WITHIN EXHIBIT SPACESON UNCARPETED AREASOF THE FACILITY 
MUST BE 100% COVERED WITH CARPETING, ASTROTURF, VINYL FLOORING, ETC. – NO
EXCEPTIONS. Flooring is NOT included in the cost of your booth. Any carpet extending into the 

common aisle is subject to being cut and removed.

Click here to view floor covering FAQ sheet 

 

Table Skirting

IT IS MANDATORY THAT ALL TABLES ARE PROPERLY SKIRTED. Skirting must go
from the edge ofthe table to the floor on all foursides. Allskirting must be pressed and neat. Use 
of plastic tablecloths, sheets, shower curtains or any type of makeshift tablecloths is NOT 
permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the exhibitor’s 

expense.

 

IT IS REQUIRED THAT VENDORS ALWAYS HAVE A STAFF MEMBER INTHEIR EXHIBIT DURING 
SHOW HOURS. SHOW MANAGEMENT DOES NOT ASSUME ANY RESPOSIBILITY FOR LOSSES. 
BOOTH PERSONNEL, INCLUDING DEMONSTRATORS, RECEPTIONISTS AND MODELS ARE 

REQUIRED TO CONFINE THEIR SALES ACTIVITIES WITHIN THEIR OWN BOOTH SPACE.

 

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RULES & REGULATIONS

  • Smoking is prohibited inside theOverland Park Convention Center. Anyone in violation is subject to a fine by the City of Overland Park.
  •  ADA service animals (i.e., Guide dog, signal dog) or any other animal individually trained to aid an individual with a disability are allowed in the facility. All sanitary needs for animals are the responsibility of the owner. Animals are NOT permitted within 50 ft. of any food prep or service area unless they are ADA service animals. Personal pets are not permitted in the facility.
  • No one may tape, nail,tack, or otherwise fasten to ceilings, glass, doors, painted surfaces, columns, walls, finished floors, or window decorations of any kind. Anything thatistaped to an unfinished floor CANNOT be taped with duct tape, by order of the Overland Park Convention Center. Gaffers tape can be obtained from the show decorator.
  •  Adhesive-backed decals and stickers are prohibited in the OPCC. They are notto be used or distributed anywhere on the premises
  • Please do not place cement directly on the floor. Place paper or plastic under any cement poured for your display. Linoleum is NOT to be cemented to the floor. Do not paint on the floors. Carpet should only be taped to the floor with removable tape, not glued. Please do not bore holes in the floors, walls, or ceilings, or chip the concrete in any way.
  • Glitter&confetti may not be used in carpeted areas of the building.
  • Candles may be used only on tables when securely supported on substantial noncombustible bases, and properly located to avoid danger of ignition of any combustiblematerials. Candle flamesmust be protected and enclosed in glass.
  • No helium, propane, or gas containers are allowed by order oftheOverland Park Convention Center.
  • HELIUMFILLED BALLOONS ARENOT ALLOWED IN THE BUILDING.
  • All decorative fountains, etc.must be waterproofed and may be tested byOverland Park Convention Center Engineering prior to installation
  • Do not use any floor drainsin the facility, astheymay not be operable. Contact Show Management for guidance if you need to dispose of liquid.
  • Cars and trucks are not allowed to remain inside the building unless they are deemed as part of an exhibit. Vehicles used as an exhibit must have lessthan ¼ tank or five (5) gallons of fuel in the gas tank. All fuel tanks shall be locked or effectively sealed in accordance with the Overland Park Fire Marshal, and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person atthe display location forremoval ofsuch vehiclesfrom the building in the event of an emergency. Carpeting or Visqueen must be placed underneath the vehicle for any possible leakage.
  • No vendor will be permitted on the roof ofthe building forthe purpose of installing aerials or for any other reason

YOUR COMPANY WILL BE RESPONSIBLE FOR ALL DAMAGES TOTHE FACILTY.

 

Click Here to view Fire Rules & Regulations

 

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Electrical | Plumbing | Telecommunications | Internet 

To purchase any of these services please visit the Overland Park Convention Center website or contact Exhibitor Services at 913.339.3000.  An advanced purchase discount is offered.

Wi-Fi is free at the Overland Park Convention Center on their open public network.  If your merchant processing services requires a secure network a secure network can be purchase through the Overland Park Convention Center.  The pricing is:

  •  Secure Wi-Fi Connection: $200 in advance or $250 within 10 days of the show
  • Hardline Internet Connection: $200 in advance or $250 within 10 days of the show

Order Online

Discount deadline is Friday, November 8th, 2024.

Electrical Do's & Don'ts - Click Here

 

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Food Sampling

Food Vendors will not need to apply for a food permit through the City of Overland Park. 

CLICK HERE for the requirements food vendors need to meet through the Kansas Department of Agriculture. If you have any further questions please call the KS Department of Agriculture at 785-564-6767.

KS Food Establishment License

Payment Form

KS Dept of Ag Mobile Food Requirements

KS Dept of Ag Fillable Mobile Unit Log

 

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Insurance Needs

Our shows have all been set up so vendors can apply using this link: Vendor Insurance Application

A few things to be aware of:

  • Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
  • Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.  They do not have to purchase this.

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts.  For easy reference, vendors are required to have:

  • Comprehensive General Liability and All Risk Property insurance
  • Coverage must be from the start of move in to the end of move out
  • Coverage of at least $1,000,000 for each separate occurrence
  • Name Marketplace Events LLC and the venue as additional insured
  • Provide a copy of certificate of insurance to MPE


For any questions regarding the vendor insurance application, contact Kendra Reilly Monahan, Buttine Underwriters Purchasing Group, LLC 212.867.3642 | kar@buttine.com

 

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Kansas Sales Tax Information

  • All vendors must have either an "Event Registration Certificate" or a State of KS "Sales Tax Registration Certificate" displayed in a visible location during the event.
  • The State of KS supplies Event Registration Certificates showing the current sales tax rate . These will be available to pickup when checking in at the On-site Show Office or Click Hereto download a copy. 
  • You must collect and remit sales tax at the rate shown within 30 days of the event. Marketplace Events will submit a list of all participants to the State of KS for auditing purposes.  
  • Please check the form to verify that you have downloaded the 2024 event certificate

Click Here for the 2024 KDOR Sales Tax Form 

Click Here KS Department of Revenue Tax Tips for Kansas Event Vendors

Click Here to view the Taxable Food Flow Chart

For additional information regarding sales taxes prior to the event please visit the Kansas Department of Revenue Division of Taxation website.

 

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Hotel Information

We have negotiated discounted rates at the following hotels:

Sheraton Overland Park at the Overland Park Convention Center
6100 College Blvd
Overland Park, KS 66211
913.234.2100
Click here to reserve your room for $179/night.
Deadline is 5 pm Wednesday, October 30th, 2024

Marriott Kansas City Overland Park - *Hotel is on the shuttle route, shuttle runs all show hours from this hotel
10800 Metcalf Avenue
Overland Park, KS 66210
913.451.8000
Click here to reserve your room for $139/night.
Deadline is 5 pm Wednesday, November 6th, 2024

 

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ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING

Vendor List

Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.

Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.

If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.

For any assistance with your listing, please consult the FAQ section.

We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.

Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!

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SOCIAL MEDIA
#LetsGetSocial

Share your show pics or your holiday décor and celebrations with us.

Facebook icon   Instagram icon

Hashtags: #KCHolidayBoutique #HolidayBoutique


In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event for 2024.

Click Here for the Social Media Marketing Kit

Click Here to learn about the 4 C's of Social Media

 

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TICKET INFORMATION


COMPLIMENTARY TICKETS

Each Vendor will receive 25 complimentary e-tickets. These will be emailed 30 days prior to the show. Tickets will only be emailed if your booth space has been paid in full. Additional admission passes can be purchased at the discounted price of $8.00 each ($16 at the box office). Please contact Operations Manager, Kelsey Jackson, at kelseyj@mpeshows.com to order these discounted tickets.

If complimentary tickets or badges are given to visitors, the Vendor responsible will not be allowed to exhibit in future events and may be asked to leave the current show immediately. Use your tickets to invite potential customers to the show, or for friends and family.

Complimentary and discounted tickets are NOT to be distributed in the LOBBIES, FOYERS or PARKING LOTS of the OPCC. If complimentary or discounted tickets are given to visitors in these areas, the vendor will not be allowed to exhibit in future events and may be asked to leave the current show immediately.

 

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VENDOR WEB BUTTON

Bring potential customers to the show by providing this ticket discount on your website.

Just follow the below steps:
1. Click "access web button" to save a copy of the button (once open, right click & save the image).
ACCESS WEB BUTTON
 
2. Have your web developer upload the web button to your website.

3. Once the button is uploaded have your web developer link the button to:
https://kcholidayboutique.tix123.com/?disc=MERRY

 

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Contact us today!

Marc H Gary, Show Manager
MarcG@MPEshows.com     816.601.2707

Sherri Huffman, Exhibit Sales Consultant
SherriH@MPEshows.com   816.601.2704

Kelsey Jackson, Operations Manager
KelseyJ@MPEshows.com   816.601.2701

 

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